Seattle Veterinary Associates (SVA) is seeking an experienced Practice Administrator to join our company. We are a progressive, veterinarian-owned, AAHA- accredited practice with four locations and a mobile service all situated within the heart of North Seattle. SVA has been a charter member of Veterinary Management Groups (VMG) for over 25 years, and we currently employ 12 DVMs and approximately 70 staff members.

Mission Statement: To Make Life Better For People And Their Pets

SVA opened its doors in 1971 with a passion to provide the most current medical care to our patients and exemplary service to our clients. We have proudly helped thousands of pets receive the expert attention, treatment, and preventative care they need to lead healthier lives; we continue to serve some of our founding clients and their multiple generations of pets. We enjoy a team-managed environment where employees are treated with respect and trust, and we value a healthy work/ life balance.

Seattle is a growing world class city known for its delicious coffee, gourmet dining, thriving arts community, craft beers, fine wine and much more. Seattle’s proximity to The Great Outdoors provide the opportunity to easily enjoy the gifts of nature such as hiking, biking, boating, skiing, climbing, island hopping, and long beach walks.

The Practice Administrator will work directly with the veterinarian owners to establish the company’s business vision and goals for all four clinics/hospitals.  Together, this Leadership Team will make many of the day-to-day veterinary practice management decisions.  These include financial decisions, budgeting, employee management, marketing, drug and supply inventory and facility management. The Practice Administrator will also lead the Management Team comprised of a bookkeeper, human resources, marketing, and inventory specialists.

The candidate must possess a high level of integrity, exhibit maturity, and embrace working in a team- managed environment.  They will take an active role in the team process and leadership, providing oversight, support and appropriate feedback to other team members in order to improve workflow and efficiency. The candidate should have expertise in all areas of human resources, financial, marketing, facility, DEA and OSHA compliance. 

We are seeking a candidate with a minimum of 5 years of experience as a Hospital Administrator.  While not required, CVPM certification is preferred, and an MBA degree would be a plus.

Responsibilities include but are not limited to:

• Lead and be accountable for the Administration team and its functions (marketing, inventory, payables, payroll, benefits, HR, OSHA, financials, taxes, licenses, DVM scheduling and contracts, and team support).
• Plan and facilitate annual strategic planning meeting as part of the partner/leadership team.
• Plan and facilitate annual budget meeting.
• Prepare annual budget, present to the owners and set budget to achieve hospital profitability.
• Coach self-managed teams through the budget process and hold them accountable to the approved finalized budget.
• Prepare agenda and facilitate weekly Leadership meetings with the owner partners.
• Interface with company CPA and lawyer when needed.
• Oversee and prepare the doctors’ schedule, enter into veterinary practice software and hire relief DVMs when required.
• Recommend, develop, and implement improvements for the practice that will provide friendly, professional relationships with clients.
• Help self-managed teams by providing guidelines, training tools, etc.
• OSHA/safety, ensure compliance with laws and regulations.
• Handle communications with insurance representatives for medical, liability, and other vendor representatives.
• Ensure the security of patients, staff, data, revenue, inventory and the buildings at each of our hospitals.
• Create outcome-oriented accountabilities that allow every team member to take ownership of some element of practice success.
• Plan and facilitate annual training meeting for entire staff.
• Coordinate and facilitate computer updates or computer conversions.
• Work with IT representative to maintain computer equipment and the security of client data and company financial data.
• Help plan, permit, procure bids and financing, and provide project oversight on any major remodels or building construction.
• Assist with VMG required data sharing and projects assigned to our partner member, Dr. Mark Donovan

Requirements:

• 5+ years’ experience in Veterinary Management role preferably as a Hospital Administrator.
• Certified Veterinary Practice Manager (CVPM) is preferred.
• Masters in Business Administration is a plus.

We offer a generous benefits package, including:

• Highly competitive salary
• Health, dental, vision insurance
• Employee assistance program
• Retirement plan with match
• Paid time off
• Continuing Education
• Personal pet care discount

Please send a cover letter explaining your background, qualifications and your interest in our organization along with your resume.  We invite you to visit our website at www.seattlevetassoc.com for an in depth look of who we are.